§ 1 Name and Registered Seat of the Association
1. The organization is hereinafter referred to as
Institute of Clinical Economics (ICE)
After registration in Germany, e.V. is added to the name.
2. The registered seat is Illertissen
§ 2 Purpose of the Organization
§ 3 Membership
1. Any individual person or legal entity that promotes the purposes of the organization by publications or activities in the healthcare sector may join the organization.
2. Membership is obtained by a written application addressed to the organization’s executive committee and acceptance by this committee.
3. Membership is terminated by:
a. a notice of termination year submitted at least three months in advance of the end of the calendar year and addressed to the executive committee;
b. death of an individual person or dissolution of a legal entity
c. expulsion by a assembly
d. exclusion by the executive committee if the member has not paid membership dues for more than a year and does not submit the arrears within a month after s/he has been threatened with exclusion for this reason.
4. The amount of membership dues will be determined in the assembly. Membership dues are to be paid on the first of July of each year. If a person joins the organization after December 31, membership dues are to be paid a month after membership has been accepted.
5. The executive committee can cancel outstanding dues if their collection would be unreasonable or the expense of collection is unreasonably high.
§4 Organs of the Organization
Organs of the organization are:
1. the executive committee(§ 5),
2. the assembly (§ 6)
§ 5 Executive Committee
1. The executive committee consists of the chairman, his/her deputy, the treasurer, the secretary, and a further member of the committee. The executive committee as defined in § 26 of the Civil Code are the chairman and his/her deputy. These individuals have power of sole representation.
2. The members of the executive committee are elected in the assembly for a period of three years. The elected members remain in office until the next election. If a member of the executive committee leaves office before the next election, the chairman will appoint a substitute member for the period until the next assembly.
3. Only a member of the organization can become chairman of the executive committee. The position of chairman automatically ends when the individual leaves the organization.
§ 6 Assembly
1. An orderly assembly with advance notification of the agenda is to be held once a year.
2. An extraordinary assembly is to be summoned if the executive committee considers this necessary or if the organization’s interests require this or if at least a fourth of the members demand this in writing from the chairman along with the reasons and purposes.
3. The assembly can reach decisions regardless of the number of members present. If the assembly has been summoned by a petition of the members, at least one fourth of the members must be present and participate in reaching any decisions.
4. The chairman of the executive committee chairs the assembly. If s/he cannot be present, his/her deputy acts as chair. If no member of the executive committee is present, the members of the assembly elect a chair.
5. The chairman of the executive committee summons the assembly in writing with the agenda at least 14 days in advance.
6. The assembly has the following duties:
a. elect the chairman of the executive committee,
b. approve the chairman’s annual report,
c. choose an auditor and approve his/her report,
d. decide on the discharge of members of the board,
e. determine the expense allowance according to § 9,
f. determine membership dues and further details in rules for contributions
g. expel members for important reasons,
h. modify the statute,
i. dissolve the organization.
7. The assembly reaches decisions by majority vote. A ¾ majority is required for decisions according to 6 h) and i). Each member has one vote. It is not possible to delegate votes. If no majority is reached, the chair casts the decisive vote. §§ 33 sections 1 and 41, clause 2 of the Civil Code remain unaffected.
8. The important procedures and results of the assembly are to be recorded in written minutes. These are to be signed by the chair and a member of the assembly who was appointed by the chair to record the proceedings.
All members have the right to make proposals to the chair and the assembly. They are entitled to take part in all meetings.
§ 8 Advisory Board
1. The assembly can elect an advisory board to support the executive committee / chairman by simple majority vote. It merely advises, but does not make decisions.
2. This advisory board serves a term of three years and can be reelected.
3. Members of the advisory board have no rights or obligations in respect to the organization.
4. The advisory board is composed of at least three or a maximum of seven members.
§ 9 Stipulations for Organizational Offices
1. Organizational offices are voluntary.
2. The assembly can determine the amount of a lump-sum compensation for volunteers within the framework of § 3 Nr. 26a Income Tax Act.
§ 10 Rendering of Accounts
1. The business year is the calendar year.
2. Accounts will be rendered according to §§ 238 of the Civil Code.
§11 Organizational Resources When Members Withdraw or the Organization is Dissolved
1. Members who withdraw from the organization have no claim to any part of the organization’s resources.
2. If the organization is dissolved or no longer fulfills tax-free status, the organization’s resources will devolve to the Hochschule Neu-Ulm, which is to use these exclusively and directly for charitable purposes.
§ 12 Simple Modifications of the Statute
The chairman executive committee is authorized to make modifications in the statute that are necessary to eliminate objections be the Registry Court or reclamations by the Board of Internal Revenue in relation to the desired recognition of tax-free status as long as this does not involve important alterations.
The above Statute of the Institute of Clinical Economics was accepted in accordance with the legal regulations by the members with voting rights in the founding assembly on February 20, 2013 and adapted in agreement with the Tax Inspector’s Office New-Ulm for provisional recognition as a charity on March 5, 2013.
Institute of Clinical Economics (ICE)